How to increase productivity at work: learn with useful tips!
When talking about office work, people management, project management or business organization, a key concept is productivity at work, that is: the quantity and quality of tasks performed in a given period of time in a corporate environment.
In a business context, productivity is even more related to maximizing production with the least possible resources , to increase the effectiveness of processes and the quality of products or services.
That’s why you, whether you’re in your first job entering the job market, a long-time employee or someone who’s just made a career transition and is interested in standing out, can’t miss our tips on time management, organization and motivation! Keep reading.
The importance of organization at work
If you work with many demands and easily get exhausted during work, perhaps what you are missing is better organization. An effective organization is one that has defined priorities, deadlines, activity control and helps maintain focus and precision on the correct tasks, ensuring higher quality production and less chance of errors.
Furthermore, an organized and well-structured institution tends to have high productivity, this happens precisely due to the effective monitoring of projects.
A good network of planning and internal communication reduces the need for rework, which contributes to a healthy work environment .
Time management techniques for greater productivity
To improve the way you manage your time and be more productive during your activities, some methods are widely used by certain companies and even students. Some of them are:
1. Pomodoro Method: regular breaks
This method basically consists of dividing the work time with small breaks every 25 minutes and completing every 2 hours.
In general, you use it by doing an activity without stopping for 25 minutes (one Pomodoro) and taking a break for 5 minutes. Repeat this process 4 times and then take a longer break , of 15 to 30 minutes.
In this method, it is easier to know which activities were carried out, their duration and also which factors hinder their execution.
2. Kanban Method: Organization Chart
The Kanban method uses a visual approach to project control. Created in the production system of the Japanese company Toyota, it consists of a board divided into columns that represent the main stages of completing a task, such as: “To Do,” “In Progress,” “Completed.”
Tasks are represented by cards (or post-its) that move from one column to another as the process progresses. Using a timer during each step can further help you organize your activities, track your pace, and avoid working under pressure .
3. Time blocking technique: activity blocks
The technique consists of dividing your day into specific blocks for specific tasks. The idea and application are very simple: it’s like ordering that certain activities will only be done in the morning, if, for example, that’s the time of day when you’re most productive. Each block should focus on a single task or group of short, related tasks.
Develop your motivation and keep away from procrastination.
More than just “leaving it to the last minute,” the fact of postponing a task that needs to be done also has an impact on the personal and psychological sphere. Although it is often something natural or impulsive in human beings, it is essential to combat it for better performance.
To overcome this problem, we must focus on motivation . Set clear, specific, achievable, and time-bound goals, big ones, but with smaller, well-detailed, and celebratory steps to keep progress visible and to motivate yourself more.
Associate your tasks with a specific goal or a step towards an end purpose, as knowing why you are doing what you do at work gives you greater willpower.
Also, take advantage of our tips from the previous topic and develop daily habits and routines that promote productivity! A well-planned routine that takes your difficulties into account helps you stay motivated and create an efficient work rhythm.
Don’t forget to reward yourself too! Set up small treats and celebrations for each task you complete. Small victories celebrated make the work as a whole seem less overwhelming and more like just another task to be completed. Rewards can be an effective way to keep you motivated and motivated!
The importance of work-life balance
Finally, we cannot fail to mention that the main aspect of increasing productivity at work is the balance between professional and personal life. There is no point in forcing yourself to work extra hours in order to become a better employee if you can’t do anything else in your day. It is worth remembering that what makes you a person is not just one aspect of your life.
Likewise, if you only focus on your personal life, there will be little left to focus on your professional life and achieve your career goals. Balance is always the ideal option to work towards .